How Spaces helps
Your ERP holds the balance and your certification process signs it off. Agents prepare the reconciliation, explain each reconciling item with linked evidence and route it for maker-checker approval.
Still manual today Complex reconciliations still need manual steps, and the reason behind each reconciling item sits in someone's inbox.
Example JE-104190, SGD 5,000: a one-off audit fee accrual approved in #close on 29 Oct, invoice expected in November. Difference 0.00, ready for certification.
- ERP balance HKD 1,284,600 Done
- Supporting schedule total HKD 1,262,100 Done
- Timing: legal fees invoice HKD 15,000, invoice received 2 Nov Done
- Duplicate accrual reversal HKD 7,500, reversal drafted For approval
- Unexplained difference Nil remaining Done
Ready for reviewer sign-off
What the agent does
- Pulls ERP balances and the subledger, bank or schedule data for each account
- Identifies reconciling items and drafts an explanation for each one
- Links each explanation to the emails, files and messages that support it
- Routes the completed reconciliation to preparer and reviewer for sign-off
How it runs
- 01 Connect sources Reads account balances from your ERP and supporting schedules from Sheets or Drive.
- 02 Find differences Compares balances, lists reconciling items and groups them by type and age.
- 03 Explain items Searches Slack, Gmail and Drive for context and drafts a cited explanation per item.
- 04 Maker-checker sign-off The preparer confirms, a separate reviewer approves, then the balance is certified.
Each reconciling item carries a plain-language reason and its source.
Reviewers see balances, items and evidence together before certifying.
Preparer and reviewer are recorded for every reconciliation.
- Does this replace our reconciliation tool?
- No. Certification stays where you run it today. Agents prepare the reconciliation and explanations so sign-off is backed by evidence.
- Who approves a reconciliation?
- A preparer confirms the work and a separate reviewer approves. Any correcting journal posts to your ERP only after approval.
