How Spaces helps
Your ERP can amortize prepaids raised on POs and invoices. Agents read the contracts held elsewhere, propose schedules with citations and flag differences from what is in your ERP.
Still manual today Prepaids that start in contracts or documents outside invoices need separate schedules and support.
Example Acme Analytics license, SGD 120,000 a year: an amendment adds seats worth SGD 12,000 from 1 Jan, so January to September moves from 10,000 to 11,333 a month.
Prepaid review · Q4 · HoldCo SG
- Acme Cloud Ltd 3-year license Matches ERP schedule Done
- Globex insurance renewal Start date differs by one month Needs review
- Contoso support contract Schedule proposed, not in ERP For approval
- Northwind data subscription Matches ERP schedule Done
- Initech training credits Term extended by amendment Needs review
2 mismatches need review
What the agent does
- Reads multi-year contracts, renewals and amendments stored in Drive
- Proposes amortization schedules with term, start date and amounts cited
- Compares each proposal with the schedule already in your ERP
- Flags mismatches in term, amount or start date for review
How it runs
- 01 Read contracts Extracts term, billing and service dates from contracts and order forms.
- 02 Propose schedule Builds a monthly schedule with each input linked to its clause.
- 03 Compare to your ERP Checks the proposal against existing prepaid schedules and flags differences.
- 04 Confirm schedule An approver confirms. Schedules are set up or corrected in your ERP.
Contracts become schedules
Agreements outside invoices still get cited amortization schedules.
Differences surface early
Mismatches appear before they affect the close.
Every input traceable
Term and amounts link back to the contract clause.
- Can the agent change a schedule in our ERP?
- Not without approval. It proposes and flags, and an approver confirms before anything is set up or corrected.
- What documents can it read?
- Contracts, order forms, renewals and amendments in Google Drive, plus related emails in Gmail.
