How Spaces helps
Your ERP can post and reverse accruals. Agents gather the basis for each estimate from Gmail, Slack and Drive, propose amounts with citations and record the rationale.
Still manual today Evidence for estimates, such as vendor emails, contracts and chat confirmations, is gathered and documented by hand.
Example Acme Cloud: 92,000 compute hours from the October usage email × SGD 0.20 per hour from the MSA = SGD 18,400, set to reverse on 1 Nov.
Accrual proposals · October close
- Acme Cloud Ltd hosting SGD 18,400 · usage email Done
- Northwind Legal advisory HKD 64,000 · engagement letter Done
- Contoso Facilities maintenance INR 310,000 · Slack confirmation For approval
- Globex Media campaign USD 12,500 · awaiting vendor estimate For approval
- Initech consulting No evidence of work in October Needs review
5 proposals · 2 awaiting approval
What the agent does
- Finds unbilled services in vendor emails, contracts and Slack confirmations
- Proposes accrual amounts with the calculation and sources shown
- Compares proposals against prior-period accruals and open purchase orders
- Records the rationale so the reversal and true-up are traceable
How it runs
- 01 Observe signals Watches vendor emails, Slack approvals and contract folders for services received but not billed.
- 02 Estimate amounts Calculates each proposal from rate cards, usage reports or confirmed quotes.
- 03 Cite the basis Attaches every source and a short rationale to the proposed accrual.
- 04 Approve and post The controller approves. The accrual posts to your ERP and reverses on schedule.
Estimates you can defend
Each amount shows its basis and the documents behind it.
Less inbox searching
The agent gathers vendor signals before close begins.
Approved before posting
The controller approves every proposal before it reaches your ERP.
- Who approves the proposed accruals?
- A preparer and a separate approver review each proposal. Only approved accruals go to your ERP.
- What if no evidence supports an accrual?
- The agent flags it instead of guessing, so the owner can confirm with the vendor or budget holder.
